To ensure accurate financial reporting and compliance with our year-end accounting requirements, all outstanding requests must be provided immediately.

When submitting a payment request, please include the following information:

• Supplier Business Name
• Area of Focus Category (for example: Youth, Community, Vocational Service, Environment, International Service, Foundation, or Club Administration)
• Description of the expenditure
• Invoice or supporting documentation
• Payment Information, including:
  • Bank account name
  • BSB
  • Account number
  • Any relevant payment reference details

Important: Any requests submitted that do not have prior Board approval, or any previously approved commitments that are not identified and submitted promptly, must now be paid from the 2025-2026 budget and therefore the expenditure will require consideration and approval by the current Board before payment can be made.

Members involved in project activities, community programs, youth initiatives, fundraising events, or other Rotary service activities are encouraged to review their records and ensure all outstanding financial commitments are reported as soon as possible.

Action Required

Please forward all outstanding payment requests, supporting documentation, and payment details to the Treasurer immediately so that approved commitments can be properly accounted for and paid.

Thank you for your cooperation in helping maintain accurate, transparent, and compliant financial records for our club.